The Centre for Community Partnerships is excited to announce a new grant program opportunity for students at the University of Toronto. 

Do you have a great idea for a community engaged learning project? 

Apply for a $1000 Community-Engaged Initiatives Grants!

All grant applications are now open and can be found on the CCP grant application page.

Contents

About the Grants What are CCP Community-Engaged Initiatives Grants?
Eligibility Who may apply?
How it works How are grants awarded and administered?
Application Steps to apply
Expectations What is expected of grant recipients?
Get Support Who may provide assistance?
FAQs Answers to your questions

About the grants

The CCP Community-Engaged Initiative Grants are financial awards ranging up to $1000, the total pool is $15,000. They are designed to ignite and strengthen student and community partnerships in the Greater Toronto Area and the Peel Region. The Grants encourage the development of innovative community service, community-engaged learning and/or civic engagement projects in partnership with community organizations. The grant program is an excellent opportunity for students to develop interpersonal and professional relationships, build project and volunteer management skills, explore identity, beliefs, values, and engage with the communities of which they are proud and part of. This opportunity is for students that have already been involved or have a pre-existing relationship with a community organization.

Applications for the Community-Engaged Initiative Grants is open to individuals or campus clubs on all three University of Toronto campuses that hope to develop or expand community partnerships, community-engaged learning opportunities, and/or civic engagement activities. Project proposals should:

  • encourage long-term involvement in community and/or civic engagement amongst UofT students
  • be in collaboration with a Toronto or Peel based community partner
  • focus on the goals of a community partner and the learning of University of Toronto students
  • be innovative and be for a new initiative
  • provide resources that would make the project possible (ie. The project could not operate without the funds) 

Eligibility

Applications for the Grant fund are open to individual students or campus groups from the University of Toronto St. George campus. All students, full- or part-time, undergraduate or graduate, are eligible to submit a project proposal. Applications that are collaborations between groups on campus are encouraged. Projects must be submitted jointly by the student/campus group and community partner.

What type of projects may qualify?

  • The Grant encourages the development of innovative community partnerships, community-engaged learning and/or civic engagement projects in the GTA.
    Qualifying projects may include (but are not limited to):
    • volunteer activities and projects that meet the goals of a community,
    • opportunities for students to think, talk, or write about their community involvement,
    • opportunities to engage students in a public purpose, social action or advocacy

Community-Engaged Learning integrates with student learning, it includes volunteer activities/projects which meet the goals of the community and provides structured opportunities for students to think, talk, or write about their participation (reflection).

Civic Engagement includes engaging students in a public purpose, social action, or advocacy

Projects must demonstrate the potential for an increase in the overall number of students involved in the community. Funding is one time only and is for new or expanded initiatives and is not intended to be a replacement of funds.

Since one of the critical elements of Community-Engaged Learning is reciprocity, we highly encourage proposals be created WITH your community partner (an agency lead).

How it works

The Community-Engaged Initiatives Grant Committee is a peer review sub-committee of the CCP’s Student and Alumni Advisory Committee (SAAC). It will include up to 6 students and 2 staff. The committee will review applications and make decisions. Upon approval, written notification will be sent to the applicants.

The maximum amount of funding a single project can receive is $1000. Applicants are eligible for funding once per calendar year.

Applicants of funded projects will have the opportunity to meet with a Centre for Community Partnerships’ student staff member to get support with: project development, communicating with community partners, promotions, and the follow-up process.

Please note some examples of what the Community-Engaged Initiatives Grant will fund:

  • Craft supplies
  • Kitchen supplies or ingredients for programming
  • Snacks or meals for participants
  • Promotional materials and other printing costs
  • Venue or equipment rentals
  • Event decorations
  • Transit fare

What the Community-Engaged Initiatives Grant will not fund:

  • Past events or expenses
  • Fundraising or charity events
  • Alcohol
  • Capital expenses (i.e. computers, furniture)

Application

All grant applications are now open and can be found on the CCP grant application page.

Funding schedule and deadlines:

Funds will be allocated in two terms: fall and winter.

In your application, be sure to identify which funding term you’re applying for. Your initiative should take place in the season identified in your application.

Fall (October 1, 2017 - January 31, 2018):
  • Total funds available: $6,000
  • Deadline for application: Friday September 29th, 2017 
  • Project can start and run anytime between October 1st till January 31st
 
Winter (February 1, 2018 - May 31, 2018):
  • Total funds available: $6,000
  • Deadline for application: Friday January 26th, 2018
  • Project can start and run anytime between February 1st till May 31st
 
Summer (June 1st 2018 – September 30th 2018 ):
  • Total funds available: $3,000
  • Deadline for application: Friday April 6th, 2018
  • Project can start and run anytime between June 1st till September 30th

Pre-project funds

You can request up to 60 per cent of your approved funding before the project starts, based on the projected budget provided with your approved application. If you use this “seed funding” before the project starts, you may request the release of additional funds, provided that you include an interim expense report with your request.

Post-project funds

To receive all of your allotted funds, you must submit your Post-Initiative Report within one month of your project conclusion. This report will outline the actual funds used, and must include all documentation of expenses being reimbursed by grant (receipts, invoices, etc.)

After the post-initiative expense report is received, the balance of funds will be released. This will take a minimum of 35 days.

IMPORTANT: Failure to submit a complete post-initiative report will result in the project applicant being personally responsible for the project costs.

Please deliver the report in person or electronically to Amina Farah at amina.farah@utoronto.ca.

Expectations

Recipients are expected to:

  • Work collaboratively with a community partner or agency on the proposal
  • Be informed of and meet the requirements of the community partners expectations around Vulnerable Sector Screenings and other agency protocol
  • Meet with a Centre for Community Partnerships Students Staff member when funding is approved
  • Submit an updated expense report and itemized receipts for reimbursement
  • Complete an exit meeting with a Centre for Community Partnerships Students Staff member upon completion of the initiative
  • Submit a final report within one month of your project’s conclusion that summarizes the work and outcomes of the initiative. The final report should be reviewed by the community partner before it is submitted. In addition, the final report can include:
    • Photo essay
    • Program notes (ie. curriculum, discussion questions, speaker’s notes, etc.)
    • Arts-based showcase of learning
    • Blog Post (to be published on the CCP website)
    • Complete a survey evaluation
    • Reimbursements will be processed once the final report and expense report have been reviewed.

Get support

The Centre for Community Partnerships, Co-Curricular Learning Coordinator can assist with the application process. Please contact Amina Farah at amina.farah@utoronto.ca

FAQs

What if I wasn’t approved?

Unfortunately, we cannot approve every application. If your grant application wasn’t accepted it could be that either your project did not align with the goals of the program (to engage with community) or that the funds that we have did not allot enough money to fund all of the great ideas proposed! Please feel free to get in touch with a Amina at the CCP in order to better understand the outcome of your application and please apply again next year!

What financial documentation should I keep?

It is very important that you keep good records of where you are spending the funds. It is important that the allocated funds are being properly used to enhance the community project that you are coordinating. Any changes to your proposed budget should be approved prior to spending funds in non-approved items.

Is there anything else required from the teams?

Each team will be required to meet with the CCP staff twice over the course of the semester to ensure that the project is going well. Of course, if you run into any difficulty the staff at the CCP is here to help and ensure your success! After the projects culminate, there will be a showcase where you can present your projects and students interested in applying for the next cycle can ask you questions about the process. 

 

How do you make the decisions?

In order to choose which grant applications get accepted, we look at the number of people who would be impacted from the proposed application, the community’s need for the project, and the plausibility for executing the project with the proposed outcomes in mind.

Who makes the decisions?

The Community-Engaged Grants Committee is a sub-committee of the CCP Student and Alumni Advisory Committee (SAAC). If you are interested in being a part of SAAC, please visit https://www.studentlife.utoronto.ca/ccp/advisory-committee for more information. The deadline to apply for the 2017-2018 SAAC term is Friday July 14, 2017. In addition to five SAAC students and one student staff member, two staff members from the CCP are also a part of the selection committee. 

Can I apply for Conference funding?

This fund is meant to support Campus-Community Partnerships that benefit both students and the community. If the conference is only supporting a student, it will not be accepted.

What projects have been funded in the past?

The CEI Grant supports a diverse set of projects. In previous years, the grant has been used to support “Storying Together,”“The League of Lady Wrestlers, and an eye clinic for Syrian refugees.