Office space for student clubs and groups

Applications for space are now open!

The Sussex Clubhouse offers about 50 shared offices for recognized student groups on the St. George campus. Offices are allocated annually for a one-year term.

Check out which clubs are there now!

Read more about office space in the Student Organization Handbook (PDF).

Eligibility

Only groups recognized by the Office of Student Life through the Student Organization Portal in the 2024-25 year are eligible to apply for office space.

Space allocation is determined by the Committee to Allocate Student Activity Space (CASAS).

What does “maintain good standing” mean for student groups?

  • fulfill occupancy goals
  • attend mandatory open house, fall and winter meetings
  • submit application form to indicate you want office space for 2024-25 academic year

Application & deadline

Please fill out this form to apply for space in the 21 Sussex Clubhouse for the 2026-2027 academic year. Space applications open on February 2, 2026 and close on February 28, 2026 at 11:59 PM. Any questions about the form or the process can be emailed to clubs@utoronto.ca.

Refer to the Student Club Office Space Evaluation Rubric before submitting an application.

Club locker space

If you are part of a recognized student group that requires storage space (but not an office) at the 21 Sussex Clubhouse, please apply for a locker.

Policy

Read the Policy on the Recognition of Student Groups.

Student Club Office Space Evaluation Rubric

Mandate

Low Scoring: Club’s focus is unclear or loosely connected to student needs.
Mid Scoring: Some connection to acad emic, social, political, athletic, religious, or cultural needs but lacks strong examples.
Mid-High Score: Clearly aligned with student needs and provides some examples of engagement.
High Score: Strong alignment with student needs and well- articulated mandate with multiple examples.
Best Score: Exceptional alignment with student needs, unique approach, and strong commitment to EDI with multiple concrete examples.

Need for Office Space

Low Scoring: Minimal justification for space usage; lacks detail on office hours, storage, or meetings.
Mid Scoring: Some explanation of office usage but missing clarity or depth in planning.
Mid-High Score: Clear plan for office hours, storage, and meeting use, with some references to in-person initiatives.
High Score: Well- d eveloped plan for all space usage aspects, demonstrating how the office enhances club functions.
Best Score: Comprehensive and detailed plan showing strategic use of space, strong in-person initiative integration, and long-term vision.

Group Activities & Events

Low Scoring: Few or no events planned or executed; no collaborations mentioned.
Mid Scoring: At least one event completed or planned ; minimal collaboration.
Mid-High Score: Two events completed, one planned, and some collaboration with another club.
High Score: Strong history of events, with at least one planned and clear collaboration efforts.
Best Score: Demonstrates consistent event execution, strong planning for future, and impactful collaborations.

Impact

Low Scoring: Minimal or unclear impact on student experience.
Mid Scoring: Some positive impact demonstrated with limited examples.
Mid-High Score: Well- round ed impact with clear qualitative or quantitative examples.
High Score: Strong impact shown through events, community building, EDI integration, and collaboration.
Best Score: Exceptional impact with strong data, student testimonials, and a well- integrated office space plan.