U of T Work Study Program
Accepting a Work Study Role
Work Study Letter of Offer (LOO)
Once you receive your Letter of Offer (LOO), review it, sign it, and send it to your supervisor. By signing, you are accepting the Work Study role offered to you.
Work Study Program Approval
The hiring department will complete the Online Hiring Approval. This confirms your eligibility to participate in the Work Study program (and satisfies one of the LOO conditions).
Important – Do not start working until you receive this electronic notification.
- If you meet the requirements / eligibility for the Work Study program, the Work Study team will send an email to you, your supervisor, and their administrative contact(s), confirming you have been approved.
- Follow-up with your supervisor if you have not received the confirmation email.
Hiring Package
In each Work Study session the program offers campus-specific documentation that hiring departments can use to supplement their hiring package.
Check with your employer to ensure you receive their complete hiring package, which may include additional and/or department-specific forms.
If you require assistance, please connect with the contact listed in your LOO or email workstudy@utoronto.ca with your student number to locate the administrative contact associated with your Work Study position.
Work Schedule and Getting Paid
Your supervisor will create your work schedule based on the job requirements and your academic activities. Work hours must not exceed the weekly maximum (15 hours) nor occur during any University holiday.
The Work Study program allows for a 15 hour maximum work week, however your work schedule will be determined with your employer based on the requirements of the job and your availability.
- Keep track of your hours and notify your employer when you start getting close to the total hours.
- As part of your onboarding, confirm the hiring department’s bi-weekly or monthly payroll process, schedule, and deadlines with your supervisor and/or their administrative contacts.
- The student, supervisor and payroll department all have a role to play in ensuring payroll is processed accurately and in a timely manner.
- As a student worker, you are responsible for submitting your bi-weekly or monthly payroll hours appropriately to meet payroll deadlines. Late payroll submissions may not be accepted.
- For payroll concerns, your first point of contact is your employer and departmental administrator (or designate).
Finishing Your Work Study Role
All Work Study roles and contracts end on the final day of the program; extensions are not permitted. Make sure that you follow the specific departmental off-boarding procedures associated with your role.
In a couple of months, you will also want to ensure that your position appears on your Co-Curricular Record (CCR).
CCR
You should expect to see your updated CCR within two months after the program ends. If you have any questions about the CCR, please email ccr@utoronto.ca.
St. George Campus
Mississauga Campus
Scarborough Campus
