U of T Voting System Agreement

Chief Returning Officer information

Name: *

First Last

Email: *

Phone: *

Group name: *

No acronyms please.

Position title: *

e.g. CRO, President, Administrator, etc.

UTORid: *

Expected start date for your election or referenda process: *

Expected end date for your election or referenda process: *

Expected start date for your voting period: *

Expected end date for your voting period: *

I would like to attend the following information session: *

I have previously served as CRO and used the University of Toronto Simply Voting System, and feel comfortable proceeding without training for this upcoming election.
I would like to schedule a meeting with campus organizations staff.
February 12, 10 – 10:30 a.m.
February 18, 2 – 2:30 p.m.
February 26, 10 – 10:30 a.m.
March 4, 2 – 2:30 p.m.
March 12, 10 – 10:30 a.m.
March 18, 2 – 2:30 p.m.
March 26, 10 – 10:30 a.m.

Please check that you have read and understood the following: *

As the Chief Returning or Elections Officer (CRO) of the group indicated above, I understand and acknowledge the following terms and conditions of the U of T Voting System (http://voting.utoronto.ca) provided by the Office of Student Life at the University of Toronto.
I take full responsibility for overseeing the group's election, referenda or voting procedures as outlined in the group's constitution, by-laws and protocols.
I take full responsibility for complete administration of the U of T Voting System as a tool once it is assigned by the Office of Student Life. My UTORid is what is used to assign me to the system.
I understand that the Office of Student Life is providing the U of T Voting System as a tool to be used by the choice of the group. The Office is responsible for the system, if and only if, technical errors occur within the system. I am solely responsible for the outcome of the results beyond this.
I understand that the Office of Student Life will not stop nor interfere with elections or referenda. The Office of Student Life will only submit the results from the U of T Voting System to me, the CRO listed.
I understand that the Office of Student Life is not responsible for any inappropriate use of the U of T Voting System if acted upon by any of the group's members, including myself, i.e. the CRO.
I understand that any grievances on the election or referenda I, as CRO, administer using the U of T Voting System will be handled in accordance with the group's constitution and/or by-laws of the group.
I understand that the use of the U of T Voting System is governed under the Policy on the Appropriate Use of Information and Communication Technology.
I understand that the voting lists assigned to me will be as accurate as early as possible in each academic term. Typically these updates occur in September, January and May, respectively.

If any of the above agreements are not checked or understood, you may not be eligible to use the U of T Voting System. You may wish to download a copy of the agreement for your records.

Documentation

You will need to upload documentation that indicates that your are indeed the CRO of the group. The documentation could be a signed letter by 60% of the group's executive, approval as indicated through meeting meetings, or the like.

Upload supporting documentation:

Max. file size: 100 MB.

Upload supporting documentation:

Max. file size: 100 MB.

Freedom of Information and Protection of Privacy Act

I agree to the privacy policy.

The University of Toronto respects your privacy. Personal information that you choose to provide voluntarily to the University is collected pursuant to section 2(14) of the University of Toronto Act, 1971.

It is collected for the purpose(s) of program administration. At all times it will be protected in accordance with the Freedom of Information and Protection of Privacy Act. If you have questions, please contact alyssa.ahmed@utoronto.ca.

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