If you are an administrator at one of our partner institutions, please read the information below to learn more about how the Inbound Exchange Program works at the University of Toronto. To nominate your student, visit our Partner Portal and please follow the nomination instructions that were sent to you via e-mail. If you have any questions or concerns, please contact the Inbound Exchange Officer at inbound.exchange@utoronto.ca.

Contents

Deadlines Deadlines to nominate students and to upload all (partners and students) required documents
Admission Process How to nominate your students
Online Application Online Application Process
Graduate research Can graduate students interested in conducting research go on exchange?
Contact Us If you have further questions, please contact our office

Deadlines

The deadline to nominate students and to upload all (partners and students) of the required documents: 

All Graduate Applications (e.g., including all graduate units, Arts & Science, Engineering, Munk School, OISE, etc.).

  • March 1st, 2017 for the 2017-2018 Fall, Full Year and Winter nominations
    **This deadline applies to partners and students’ required documents**


All Undergraduate Applications (Arts and Science, Engineering, Law, Music, Architecture, and Kinesiology & Physical Education) and International Research Opportunity Program (iROP) at the Mississauga campus

  • April 1st, 2017 for the 2017-2018 Fall, Full Year and Winter nominations
    **This deadline applies to partners and students’ required documents**

What happens if I cannot meet the March 1 or April 1, 2017 nomination and application deadline?

The March 1 and April 1 deadlines are for all Fall, Full Year, and Winter exchange nominations and completed applications. We have one deadline for all three options because of the high volume of applications that we receive (we receive over 500 applications each year). Therefore, we need time to review all of the applications and create the admission packages in a timely manner. 

In extremely exceptional circumstances, late applications may be considered for the 2017/2018 admission cycle. You must notify our office in advance (at least two months in advance) and receive permission from our office. Late applications will also likely take longer to process (up to 3 months) because we will be working on other steps of the admission process.

Please note that our office cannot guarantee admission and course enrolment for late applications. Last year, late admitted students had more difficulty picking their courses because majority of the courses were full. Please check our list of our popular and restrictive courses. Therefore, it is in the student’s best interest to apply by the deadline because they will receive priority in course enrolment and other benefits.

Admission Process

How are the semesters defined at the University of Toronto?

Semester Dates

  • Fall:    September to December
  • Winter:    January to April
  • Full Year:    September to April

What are the criteria whereby exchange candidates do not need to submit an English Test score? 

Exchange students may qualify for an exemption from submitting a TOEFL or IELTS test score for their exchange application if one of the following applies:

  • Your first language is English or if you are a native speaker of English
  • You have completed/are completing four or more years of full-time study in an English language school located in a country where the dominant language is English 

How recent should students’ TOEFL or IELTS test scores be? 

The test scores earned either on the TOEFL and IELTS are valid for two years from when the student took the test. For example, students intending to start their exchange in Sept 2017 must have a valid test score from September 2015 or later. 

To which faculty should I nominate graduate students?

All graduate students (Masters or PhD students) in any faculty (e.g., Arts and Science, Applied Science and Engineering, Munk School and OISE, etc.) must be nominated to the School of Graduate Studies on our online application.

Must all documents submitted be in English? 

Yes, every document (e.g., reference letters, transcripts, etc.) submitted must be in English or an English translation must be provided. 

To which Faculty should I nominate an undergraduate student who is interested in taking mostly Computer Science (CSC) courses?  

The Department of Computer Science is part of our Faculty of Arts and Science and the Department of Electrical and Computer Engineering is part of our Faculty of Applied Science and Engineering (APSC). Therefore, there are two separate Faculties. 

If your student wishes to enroll in mostly Computer Science courses, you should nominated your student to the Faculty of Arts and Science and not the Faculty of Applied Science and Engineering. Your student will not be able to take courses offered by the Faculty of APSC as the Faculty of APSC does not allow Faculty of Arts and Science students to take APSC courses. 

If your student is pursuing an Engineering degree at your home institution and the student wish to take Engineering AND CSC courses, you should nominate the student to the Faculty of Applied Science and Engineering. Please note that the earliest that these students get the opportunity to submit Computer Science (CSC) course requests is in August. 

Do all exchange candidates (Graduates and Undergraduates) have to hand in an academic reference letter? 

The only Faculties that require reference letters to be submitted with the exchange application are the Faculty of Law, Music, Mississauga’s campus iROP program and the School of Graduate Studies.

No undergraduate exchange candidates except for Music and Mississauga’s campus iROP program are required to submit reference letters with their application. 

Number of Reference Letters Required by Faculty:

  • Law (2nd entry program): 1
  • Mississauga’s campus iROP program: 1
  • School of Graduate Studies: 2
  • Music (undergraduate program): 3

One of the reference letters should be from the nominee’s direct academic supervisor, explaining how exchange studies at the University of Toronto will enhance the student's learning experience in their program at their home university. Students are advised to submit their sealed reference letters to your office and we kindly ask your office to upload the reference letters. The letters must be written in English or accompany with an English translation.

How will the admission packages be delivered to the student?

Admission packages will be sent electronically to students’ institutional email address provided in the online application. The partner will be copied in the email to the student. The University of Toronto does not send hardcopies of the admission packages. 

Online Application Process

How do I nominate a student for an exchange at the University of Toronto?

You must nominate the student through the CIE Partner Portal. Please follow the instructions carefully in the partner’s nomination documents. Once you nominate the student, he/she will be able to access the online application. 

You do not need to upload any of the nominee’s documents at the time of the nomination, including transcripts, before students can access and complete the online application at the time of nomination. All you need to do is complete is the “Create Student Profile” form and select “add student”. Please make sure that you upload all of the required documents by the required deadline

As a partner, you will have continuous access to the nominee’s application and you can add any outstanding documents until the stated deadline. 

To avoid delays in reviewing your students’ applications, please inform the CIE of any changes or updates to the candidate’s application so that we will know that a new document has been added.

Can exchange candidates start the online application at any time?

The candidate’s access to the online application is tied to your nomination. Therefore, you have to “Create Student Profile” before they can access the application.  Their access to the online application is linked to the institutional email that you have provided on the “Create Student Profile” form.

What documents do I have to upload for each nominated student? 

For School of Graduate Studies, Faculty of Law, Architecture, and Music, please visit the CIE Inbound Exchange website under Academic Optons and Restrictions for additional instructions and documents that you need to submit.

What is the preferred format (e.g., .docx, PDF) for uploading documents to the online application? 

The preferred formats are PDF (.pdf) or Word document (.docx). Please do not upload “SECURED” PDFs or use any characters that are not in the English alphabet in the file name because we are unable to open the document. 

Please upload the same categories of documents as one document. For example, if you are uploading the original transcript and the English translation, please merge all of the documents and upload both files as one file. 

What is the preferred file name for each uploaded document?

Please save each file that you upload as, “Last Name, First Name – purpose” For example, “Smith, John – transcript” 

There is no need to send any hardcopies of the exchange applications via postal mail because everything will be uploaded through the online application form. If we have any questions or concerns about the documents, we will contact you. 

What do the different statuses on the online application form mean? 

  • Received status:  The default status after you have nominated the student and is automatically created.
  • Approved by partner:  Please use this status after you have uploaded the required documents for each student and you have verified that the student has uploaded their required documents. Students’ applications without this status will not be reviewed. The partner is responsible for changing this status.
  • Awaiting Response from Department:  The student’s application has been send to the appropriate division/faculty for review and CIE is waiting for an admission decision. This process can take between 2-3 months. The CIE is responsible for changing this status.
  • Waiting to Admit:  The student’s application has been reviewed and deemed admissible. The admission package is in the midst of being created and processed. The CIE is responsible for changing this status.
  • Admitted:  The student has received their admission package by email and the partner is copied (e.g., CC) in the admission email. The CIE is responsible for changing this status.
  • Actually Arrived:  The student attended our Orientation and/or has checked in with office. The CIE is responsible for changing this status.

To which Faculty should I nominate an undergraduate student who is interested in taking mostly Computer Science (CSC) courses?  

The Department of Computer Science is part of our Faculty of Arts and Science and the Department of Electrical and Computer Engineering is part of our Faculty of Applied Science and Engineering (APSC). Therefore, there are two separate Faculties. 

If your student wishes to enroll in mostly Computer Science courses, you should nominated your student to the Faculty of Arts and Science and not the Faculty of Applied Science and Engineering. Your student will not be able to take courses offered by the Faculty of APSC as the Faculty of APSC does not allow Faculty of Arts and Science students to take APSC courses. 

If your student is pursuing an Engineering degree at your home institution and the student wish to take Engineering AND CSC courses, you should nominate the student to the Faculty of Applied Science and Engineering. Please note that the earliest that these students get the opportunity to submit Computer Science (CSC) course requests is in August. 

Graduate research

I have a graduate student who is interested in going on an exchange but the student is only interested in conducting research. Is this possible? 

Yes, this is possible and the student needs to submit two applications. These are the steps that the student needs to complete:

Application #1

  1. The student must be nominated by your office through our exchange application.
  2. The student must complete the exchange application

Application #2

  1. The student can apply to the International Visiting Graduate Student  (IVGS) program which is administered by the School of Graduate Studies (SGS). If your institution would like use one of the allocated FTEs spots, the student must be admitted into the IVGS program before the IVGS program fees can be waived. This student will count towards the exchange balance. 

If you do not wish to use one of the FTE spots for this student, the student will be responsible for all of the fees associated with the IVGS program. This option is not available for undergraduate students. 

  1. The student must send a copy of the IVGS admission letter to the Inbound Exchange Office in order to use one of the allocated FTEs spots and to have the IVGS fees waived. 

Please note that the student must still pay for the University Health Insurance Plan (UHIP).

Contact Us

If you have questions that are not answered on this page, please contact the Centre for International Experience (CIE) office directly.